WorkFlow Solutions
Creating project (Minor value)
To create a project in the system using government credentials, use a government username such as "gozbuyer1," "gozbuyer2," "gozbuyer3," "gozbuyer4," or "gozbuyer5," representing different departments within the Government of Zanzibar. For passwords, please get in touch with Ozone customer care. Now, let's proceed to access the system.
1. Step 1
Creating a minor value and Request for Approver
2. Step 2
Minor value Preparation
3. Step 3
Opening Responses and Evaluation
4. Step 4
Awading the Minor value Procurement
5. Step 5
Contract Preparation And Activation
Step 1: Procurement Plan & Budget Approval
Ensure you have the procurement plan and budget approval to initiate the process. This is essential as it aligns our efforts with organizational priorities and financial constraints.
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Step 2: Tender Preparation and Approval & Publishing the Tender
Prepare the tender by entering all required information, such as the procurement type, deadline, and description. Additionally, we attach the standard bidding document which is ready to publish, The tender is published. The system automatically notifies suppliers via email, inviting them to submit responses by the deadline.
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Step 3: Opening Responses and Evaluation
Once the submission period closes, we open supplier responses and start the evaluation. The e-ProZ system aids in this by organizing supplier responses and supporting transparent decision-making.
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Step 4: Awarding the Procurement
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The supplier is awarded the tender based on the selected criteria, following any necessary awarding strategies. The system will then send a notification indicating that the tender has been awarded, and you will need to send the supplier the tender report.
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Step 7: Contract Preparation and Activation
Finally, we prepare and activate the contract. This involves publishing the contract to the contractor and gaining final approval from the accounting officer. Once approved, the contract is officially active and operational.
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Conclusion
Thank you for watching this step-by-step guide on minor value procurement in e-ProZ. I hope this demonstration helps you navigate the system more confidently.